Workplace Bliss: Get Organized in 7 Simple Steps

By on September 3, 2013

Fotolia_39102264_XSBeing organized is critical in the office and at home for you to function efficiently and productively. If you’ve reached the stage where looking for a place to sit or an empty space to put a file has become a challenge, then it’s time to re-organize.

  1. Most of the following suggestions hold true for both office and home. Find a place for everything and put it in its place. This means filing and storing things away. If that thought is already making you feel overwhelmed, divide the ‘to-dos’ into more manageable sizes. Before you start, make sure you have plenty of storage bins and file folders to hand. This is where you must be quite ruthless. A good rule of thumb is that if you’ve not read or utilized the paperwork in the previous six months you can probably trash it. If you’re truly honest with yourself but still not sure (for example, you think you may need to keep it for legal reasons), then prepare a long-term file bin.
  2. Try to make it a habit of not handling each piece of paper or file more than once. Don’t allow yourself to get sidetracked by the reading of any documents otherwise you’ll never finish. Save it for later. Right now your goal is to eliminate clutter and get organized.
  3. Keep only essential items on your desk such as a phone, computer and (daily used) office supplies. A personal photo frame on the desk is OK because you want your work environment to remain user friendly. However, other personal items shouldn’t be in plain view. To keep you focused, the top of your desk should have only one project open at a time. Once a project is finished make sure you get in to the routine of filing it away.
  4. Now that the top of your desk is clear and things are in place, follow with the drawers and gain motivation from the extra storage space you’re automatically creating for yourself. Keep your filing system as basic as possible so it’s always an easy process to retrieve an item. If you’re concerned about losing track of an article, either store it in a clear container or label it clearly.
  5. Create a ‘to-do’ list and keep it where you’re able to readily refer to it. Keep your appointment calendar up to date and review it regularly.
  6. Reward yourself after completing the re-organization, and also take the opportunity to commit to keeping organized.
  7. Straighten your desk and work area at the end of each working day so you’re able to greet the next day with both a clean desk and a clear mind.

Have I left anything out that you’ve found really helped you? If so, please post a comment below – I’d really like to hear from you.

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